[Filled] Open Position: Educational Events Coordinator

Position Summary
Climate Change AI (CCAI) is seeking a paid part-time Educational Events Coordinator to lead and project manage the second edition of our flagship educational event, the CCAI Summer School, alongside a dedicated team of volunteers. The CCAI Summer School brings together emerging leaders with backgrounds in artificial intelligence (AI) and/or areas of relevance to climate change for specialized coursework and interdisciplinary collaboration. The 2022 edition of the Summer School was held fully virtually with 70 participants from 33 countries; we anticipate running the 2023 edition in a hybrid format, with all lectures held virtually and featuring a pilot of an in-person project-based component for a subset of participants. Applicants to this position should have a proven ability to project manage and co-develop educational events, and be amenable to working in a startup-style environment. Geographic location is flexible within the United States, and day-to-day communication will be virtual, as the CCAI team is distributed worldwide. We are an interdisciplinary and international team and believe that diversity, equity, and inclusion are not only fundamental to the organization but also to progress in addressing climate change as a whole.

Start date: January 2023 (negotiable)

Commitment: Part-time (20 hours/week)

Location: Remote within the United States

Eligibility: The applicant must be legally entitled to work in the United States, and must be able to travel to Canada for 1-2 weeks (expenses paid) for the in-person component of the Summer School.

Compensation: $30-40/hour (USD)

Duration: 1-year contract with possibility of renewal

Deadline for application: Applications will be evaluated on a rolling basis.

Roles and responsibilities

• Project management and logistics for an online course and week-long in-person workshop:
  • Project management of volunteer co-organizing team (5-10 people)
  • Coordination and project management of content creators, instructors, and mentors (30-50 people)
  • Administration of online course
  • Organization of in-person event space and logistics, including on-the-ground support during and leading up to the in-person component
• Oversight of educational content creation, including pedagogical guidance
• Fundraising and liaising with external Summer School partners
• Coordinating with the Executive Director to ensure alignment of the Summer School with CCAI’s mission, goals, and core values

Qualifications

Required skills:

• Demonstrated ability to plan and project manage multi-month projects with diverse stakeholders
• Demonstrated event planning experience appropriate to organize a weeklong, in-person, ~40-person program
• Strong verbal and written communication skills
• Ability to work independently without close supervision
• Full professional proficiency in spoken and written English

Preferred skills:

• Understanding of best practices in online course development
• Demonstrated interest in climate change or related topics
• Demonstrated interest in machine learning, data science, or related topics
• Experience coordinating or managing volunteers
• Experience in educational event planning
• Experience in supporting or managing online events
• Fundraising experience
• Knowledge of languages in addition to English

Experience and requirements:

• A minimum of 2 years of working experience (or equivalent time spent towards an advanced/professional degree) is required.

Additional Attributes

We look for the following in all CCAI team members, in addition to the role-specific requirements listed above:

• Mission alignment: Team members must be passionate about catalyzing impactful work at the intersection of climate change and machine learning, per our mission, goals, and guiding principles.
• Proactiveness and responsibility: Team members must be proactive and responsible to ensure our organization can run as effectively as possible.
• Attention to detail: Team members are mindful of the work that they carry out, which helps CCAI ensure high quality of its activities.
• Team ethic: Team members must be able to work productively and collaboratively with team members, and otherwise foster a collegial environment.
• Comfort working in a digital environment: CCAI’s team is based across the world, and communicates primarily using Slack and video conferencing tools. While we are happy to onboard newcomers to the particular technologies we use, team members must in general be comfortable working and collaborating in a primarily digital environment.
• Curiosity: CCAI is always embarking on new ventures to catalyze impactful work. We encourage new ideas from within (and outside) the team!
• Commitment to diversity, equity, and inclusion: We are an interdisciplinary and international team and believe that diversity, equity, and inclusion (DEI) are not only fundamental to the organization but also to progress in addressing climate change as a whole. Team members are expected to hold DEI as a central consideration when organizing and executing CCAI activities.

About CCAI
Climate Change AI (CCAI) is a nonprofit initiative to catalyze impactful work at the intersection of climate change and machine learning. Since it was founded in June 2019, CCAI has inspired, informed, and connected thousands of individuals from across academia, industry, and the public sectors, through its foundational reports on AI and climate change, networking and knowledge-sharing events, educational initiatives, and global grants programs. See the CCAI website for further details.

Application

To apply, please send the following to climatechangeai.apply@gmail.com:

1. Your current CV or resume
2. Cover letter discussing why you are interested in this position and providing examples of relevant past experiences

References may be requested at a later stage of the process.